| Outlook running slow? Steven’s Tips to keep clean |
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| Tuesday, 11 January 2011 22:42 |
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Is your Outlook fast enough for you? When searching for an e-mail you sent or deleted, does this take f-o-r-e-v-e-r? We have some simple, but significant tips to share with you to speed up your Outlook and control your data sizes. From your perspective, you probably view Outlook as a program that opens when you click on it, and inside there are folders for Inbox, Sent items and Deleted items. What you don’t know is all of these e-mails combined make up a single large file on your computer – probably the largest file that exists on your system. This makes it easier to back up but tougher to manage. In Outlook 2002 and prior the maximum size for this file was 2GB. In Office 2003 and 2007 this was more tolerable: up to 6GB, but even this was a struggle. Now in 2010, the size is unlimited. We all love that word… unlimited… but that also means more areas for computer users to slack in keeping their data tidy. Follow these simple steps to keep your Outlook manageable: (1) Open your Sent Items, and in the upper right click on Size to sort all your e-mails by Size. Anything 1MB and higher, determine if you need to keep and delete them if not. More than likely if you attached something to an outgoing message you already have this file saved elsewhere. (2) Open your Deleted Items, also sort by Size and delete anything over 1MB. This step will ask if you want to Permanently Delete, choose YES. (3) Re-sort both your Sent and Deleted Items by clicking Received or Sent to sort by date. (4) Click Tools Options Mail Setup Data files Select your data file and choose Settings Compact Now. This process can take minutes or hours depending on your e-mails. When it’s complete, close your Outlook. |